Wedding Planning Roadmap

Step 1: Set the Vision

The most important part of your wedding planning journey is setting the tone for the day. Before you book anything, decide on the overall look, feel, and atmosphere you want to create.

Ask yourself: what do you want your guests to feel the moment they arrive?

Start with:

• Your wedding vibe (classic, modern, formal, relaxed, romantic, boho, luxury, party-hard… or a mix)

• Your colour palette (this will guide your décor, florals, stationery, and styling choices)

A clear vision makes every decision easier — and creates a wedding that feels cohesive, elevated, and uniquely yours.

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Step 2: Budget & Guest List Basics

Every luxury wedding begins with clarity. Before you start booking suppliers, you’ll need a realistic budget and a strong guest list foundation.

Start by deciding:

• Who is paying for what (important… and slightly awkward if skipped 😅)

• Rough budget allocations for key categories, such as:

  • Venue

  • Catering

  • Wedding outfits

  • Décor and florals

  • Bar and drinks

  • Music and entertainment

  • Photography and videography

Next, begin your guest list:

• Create your first rough list (don’t overthink it yet)

• Our maximum guest count is around 200 guests

• Split your list into:

  • Must-invite

  • Nice-to-invite

This step is essential for planning your wedding layout, catering costs, and overall event flow.

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Step 3: Book Your Key Suppliers (These Go Fast!)

Once your venue is secured and your date is confirmed, it’s time to book your most important suppliers. These are the professionals who bring your wedding to life — and the best ones are often booked months (sometimes years) in advance.

Your priority bookings should include:

• Photographer and/or videographer

• DJ or entertainment

• Officiant / marriage officer

• Décor and styling company

Luxury wedding planning tip: book suppliers whose work you genuinely love, not just what’s currently trending. Your wedding should reflect your style, not a Pinterest algorithm.

And of course, we’re always happy to recommend trusted suppliers who are part of The Nut Farm family.

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Step 4: Dress & Outfit Planning

This is the fun part — and a major moment in your wedding planning timeline.

Start dress shopping early, whether you’re browsing casually or searching seriously. Try on as many dresses as you want (yes, really).

Because trust us…

You will know when you’ve found the one.

Once your dress is chosen, you can start planning your partner’s outfit as well. This is also the perfect time to decide on:

• Complementing colours and tones

• Bridesmaid dress styles and colour palettes

• Groomsmen looks and styling direction

Your outfit choices will influence the entire visual feel of the wedding, so it’s a key part of your overall wedding design.

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Step 5: Engagement Shoot & Save the Dates

A great wedding planning roadmap includes capturing memories along the way — not only on the wedding day itself.

Book your complimentary engagement shoot at The Nut Farm with your wedding photographer. This is a beautiful opportunity to get comfortable in front of the camera and create stunning content you can use for:

• Save the dates

• Wedding invitations

• Social media announcements

• Wedding website photos

Once you’ve selected your favourite images, send out your save the dates.

(Remember: we only need final guest numbers 4 weeks before the wedding.)

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Step 6: Legal Bits (Don’t Skip This 😅)

It might not be glamorous, but it’s absolutely essential.

A smooth wedding day requires the legal side to be sorted early. Confirm all marriage requirements with your officiant, pastor, or marriage officer, and create a checklist of what you’ll need.

Make sure you:

• Confirm legal requirements and timelines

• List all documents needed for the day

• Start preparing for a prenup (if applicable)

• Practice saying your new surname (because you’ll be hearing it a lot soon 😉)

This step ensures there are no last-minute surprises.

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Step 7: Décor & Layout Dreaming

Now for the part where the wedding vision becomes real.

Start thinking about your layout style and how you want the space to feel. Popular table layouts include:

• Long banquet tables

• Single tables

• Herringbone layout

• Straight layout

Next, decide on your décor approach:

• Go big or go home (statement florals, luxury styling, dramatic details)

• Less is more (timeless elegance, refined minimalism, clean styling)

Then begin planning your key décor elements, including:

• Flowers and colour choices

• Candles and ambient lighting

• Table details and stationery

• Signage needs, such as:

  • Welcome sign

  • Seating chart

  • Name tags / place cards

  • Guest favours

These details elevate the guest experience and create the luxurious atmosphere everyone remembers.

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Step 8: Final Planning Documents

As you get closer to the big day, your wedding planning becomes less about inspiration and more about structure.

Ask us for your final sit-down document. This helps you understand exactly what we need from you so that we can run your wedding day smoothly and professionally.

This step is where the magic becomes a perfectly executed plan.

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Step 9: Accommodation & Logistics

Luxury weddings feel effortless — because the logistics are handled properly.

This is the stage of your wedding planning checklist where you organise the practical details that make the day seamless for you and your guests.

Plan for:

• Bridal suite and getting-ready space

• Guest accommodation recommendations

• Transport arrangements (shuttles, buses, parking plans)

When these details are organised in advance, everyone can relax and fully enjoy the celebration.

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The Most Important Step: Take Care of You 💛

No matter how detailed your wedding planning roadmap is, the most important part of the journey is remembering why you’re doing this.

• Don’t compare your wedding to anyone else’s

• Booking your venue is a huge milestone — celebrate it 🥂

• Control what you can, and release what you can’t

• Will it be hot or cold?
  Don’t know. Don’t care.

Because no matter the weather, the details, or the timeline… it’s going to be a breathtaking day filled with love, laughter, and unforgettable moments.

At the end of the day, your wedding isn’t about having the most Pinterest-perfect table settings or the trendiest colour palette — it’s about celebrating your love story with the people who matter most. This wedding planning roadmap is here to keep you organised, calm, and confident as you bring your dream day to life. Take it one step at a time, celebrate every milestone (even the small ones), and remember: you don’t have to have everything figured out right away. You’re building a day you’ll remember forever — so enjoy the planning journey, soak up the excitement, and trust that it’s all going to come together beautifully. And if you’re ready to start planning your dream wedding at The Nut Farm, get in touch with us today — we’d love to help you create a day that feels effortless, magical, and completely you.